Category: Insights


Posted on / by ibossblog / in Insights

Tips for Hosting the Perfect Destination Wedding

Your responsibilities as a host do not just start at the ceremony and reception. If you are having a destination wedding, it is common that most of your guests will be arriving early or staying after, and for your guests, that may add some stress. They will be going through a long journey and must cover travel costs. It is important you express your gratitude for all they are doing to share your moment with you.  Here are a few ways you can show your guests how much their attendance means to you.

Meet and Greet

Your guests are flying in to see you on your special day. Make sure they know how much you appreciate it by greeting them when they arrive. If they are coming in around the same time you can be waiting in the lobby for them. This is when you can also go over the itinerary for the next few days with them to make sure everyone knows what is going on and you don’t have to worry about it for the rest of the trip.

Appoint Help

Whether it is a party planner or a friend, make sure you have help. With all the work you have to do to get yourself ready, you can’t always be accessible to your guests. Your helper will be there for any questions your guests may have on timing, dress code, or other details that you don’t have time to answer.

Encourage Socializing

Many of your guests will be coming to your wedding only knowing you. If they are far away from home, that can make their trip lonely. Encourage mingling with a happy hour of your own with snacks and drinks to give people a chance to get to know each other before the wedding. Keep it casual so there is a more relaxed atmosphere.

Make Them Feel Special

They went the extra mile for you, so you should do the same for them. Show your appreciation with a goody bag when they check in to the hotel or in their rooms filled with snacks, drinks like coffee or water bottles, or a note. Some hotels charge to deliver the bags, so make sure to ask ahead of time.

Be Prepared

If it is going to be hot during your ceremony, have fans to pass out. If you know there will be a lot of downtimes, have cards or board games at the hotel for your guests to play with. Packing for trips is hard and you should expect that some of your guests may have forgotten a thing or two. Have extra toothbrushes or toothpaste and other toiletries handy at the hotel and a first aid kit in case anything happens.

Serve Food

Your guests will most likely be new to the area. They may not know where to find restaurants or have transportation to get there. Provide snacks, refreshments and to-go meals that your guests can grab throughout the day and during preparations. When creating to-go meals keep it simple so you can make sure most of your guests will be able to enjoy it.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Posted on / by ibossblog / in Insights

Planning a Florida Destination Wedding

A Florida destination wedding can be your tropical wedding dream without the expenses of going out of the country. With the beautiful weather and gorgeous sites, you will have a magical wedding that your guests will love.

Choose A Date

When choosing the date for a Florida wedding, it is important to take into consideration the weather. Hurricane season in Florida is from June to the end of November, but that doesn’t mean you have to avoid those months entirely. June to September has the biggest chance of rain while April and November usually have the clearest skies. April and May tend to be the preferred months to get married because there is a lower chance it will rain, and you get to avoid the summer heat.

Choose A Location

Florida is home to many beautiful locations whether you are looking for a woodsy, rustic feel or a chill beach vibe. Miami has a gorgeous blue coastline which gives you multiple opportunities to have a beach wedding. The downside is that Miami is a very popular location for weddings and events, so you may have to battle for an open venue and hotel rooms. Key West is another option for a beachfront wedding with its cool ocean breezes and colorful sunsets. Key West is perfect for a smaller, intimate wedding with fewer guests. Orlando, home to Walt Disney World, is the perfect place to have a magical wedding. Central Florida is further away from the coast, so it is not a prime location for a beach wedding, but whether you want to have your wedding in Disney World or not, there is no shortage of exciting things you can incorporate into your wedding. If you’re looking for a wedding that includes local culture, Tampa is the perfect place filled with historical landmarks.

Pick A Color Scheme

If you want to customize your color scheme to the location a popular choice like Florida, you could make it tropical or oceanic. These fun colors will make your wedding stand out and will be great for photos. If you want to stick with the traditional black tie, make sure it is not too hot for men to be wearing tuxes.

Decide What You Are Going To Serve

To take advantage of a great wedding destination, incorporate local foods. If you are in the Keys, add key lime pie to your dessert list. Southern Florida is known for their Caribbean food and adding Cuban sandwiches or banana fritters will give your wedding an authentic feel.

Get A Florida Marriage License

In Florida, you can get a marriage license at any county clerk’s office and use it anywhere in the state. Make sure to plan ahead though because there is a three-day waiting period for marriage licenses. Once you get the marriage license, you have 60 days to get married.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Posted on / by ibossblog / in Insights

A Last-Minute Event Can Still be an Amazing One. Here’s How…

Whether you’ve been procrastinating, or just thought of the idea last night, there is still time to plan, organize, and hold your next unforgettable event. Don’t let the stress or worry take over you because these tips will help you reach this goal.

1. Budget and Plan

There most likely won’t be too much to budget and plan, depending on how much time you have, but this step still needs to be done. Come up with a few things you want at your event, whether it’s the wedding DJ or some decorations, and look over the costs. Plan everything accordingly and try not to rush to avoid mishaps during this process or at the event itself.

2. Be Creative

Time is limited, which means options might be tight, so it is time to get creative. You might not have time to search for and contact a venue vendor and rent all the fancy equipment that may go with it. Host the event at your home, in a backyard, an abandoned or unused space, or a public park.

3. Think Quality. Not Quantity

In a short time-frame, attempting to include too many extra event amenities like bartenders, chefs, performers, or waiters can be overwhelming and cause you a lot of stress. It’s okay to keep the party simple. An orderly event with two or three event amenities is much better than a disorganized event with many extra features. Over the top does not always mean success in terms of event planning.

4. Contact an Entertainment Booking Agency

You don’t have to do it all on your own. In a last-minute case, that would probably be impossible. Take the shortcut and contact a company like Breezin’ Entertainment, a Tampa entertainment agency, to bring the fun to your event. They assist clients in organizing and booking event entertainment.

5. Be Flexible

Depending on how much time you have, you might not be able to have certain things done like catering, for example. What you can do is order food to-go from a local restaurant or make it yourself at home (everyone loves pizza and sandwiches). This requires you to be flexible with your own time.

6. Contact Your Guests ASAP

This should be done early in the event planning process to ensure that people will come to your party. A suggestion is to contact your closest friends, family, and coworkers first because they will probably do a better job of trying to make time instead of an acquaintance.

7. Come Up with a Theme

Yes, you are in a time crunch, but you should put in the extra effort to give a theme to the event. This shouldn’t take up too much time. Think of a theme and decorate accordingly to make your event appear like you put more time into it than you may have actually done. Themed parties with matching decorations look much more polished and put together.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Posted on / by ibossblog / in Insights

Quick Tips to Hosting a Smooth and Successful Event

We’ve all been anticipating the busiest times of the year: holiday and New Year’s season. You may have been thinking about planning your next business event, family party, or even a wedding. Before you think any further, read this fast and simple guide to help you plan it out accordingly, so that your event is not only unforgettable, but also safe and well run!

Creating a Budget

It can be easy to throw in entertainment, extravagant decorations, and private chefs for your next party without even thinking. But a fun and successful event does not require every inch of green sitting in your wallet. Create a budget and stay within that. Make a list or a mood board of everything you want at the event and know the prices of everything to help you stay organized.

Selecting the Appropriate Venue

The venue sets the tone and mood for your event. You want it to be comfortable for your guests and appropriate for the theme. Here are some questions to ask yourself to help you select a venue:

  • How many people will attend?
  • Is this a formal or casual environment?
  • Will there be catering or waitressing staff?
  • Will you be booking event entertainment?
  • Do you prefer a big space or intimate space?
  • Will it be indoors or outdoors?

Answering these questions will help you narrow down your choices and choose an appropriate space for your event. Remember, if you decide to do an outdoor space, make sure there are tents and gazeebos in case of bad weather.You don’t want the wedding DJ to panic when his equipment malfunctions from the rain.

Rent the Proper Equipment

Some venue owners don’t always provide you with the necessary things needed for a party like tables, chairs, lighting, and decorations. For example, if your event is at night and outdoors, you should consider getting many lighting fixtures to ensure dark areas of the venue are well-lit. The last thing you want is a guest tripping over a wire or an uneven sidewalk because they didn’t see it.

These items can be rented, so don’t worry about going out to purchase them. Once you receive your equipment, make sure everything is working and functioning properly before the event to ensure safety for guests.

Contacting Some Assistance

Searching for the appropriate entertainment while trying to ensure a high-quality experience for your guests can be stressful. You can ease this process this by contacting a Tampa entertainment agency like Breezin’ Entertainment to help you stay organized and plan your event the way you want it to be. Doing so will guide you to a smooth and orderly corporate, social, or wedding party.

Regulating Alcohol Consumption

There’s always those few people at the party that end up having too much to drink, and just from that your event may have the potential to go downhill. To ensure the safety and order of your event, regulate the time alcohol is served and limit the number of drinks per person. You could do this by utilizing a ticket or voucher system. If you can, try to avoid serving alcohol before the lunch or dinner.

If you have a bartender at your event, make sure he or she is a professional. Let the bartender know not to serve alcohol to someone who is visibly intoxicated, and notify someone in charge if this happens.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Posted on / by ibossblog / in Insights

Getting A Shy Crowd Going

The most common goal for hosting an event is to make sure guests are having a great time. An event’s success is often measured how lively the guests are throughout. Dancing is one of the universal signs of a guest’s enjoyment, especially at weddings. You should aim to gets your guests up and jumping as much as they can at your event. It can be tricky to get a shy crowd going though. Many individuals don’t realize just how many minor details can kill a party’s vibe. An empty dance floor is a huge party killer and a quick way to bring down an event. Below are a few tips and tricks to show your guests a great time.

Let the Professionals Work

Before you hire a DJ, you may have an idea of what kind of music you’ll have played during your event. In any case, remember that DJs have to experience on what gets the crowd going. While it’s okay to make a few requests, consider giving your DJ as much freedom as you can. If you have a playlist in mind, you need to consider whose experience matters more. Your own, or the guests? A wedding is a celebration for you and your guests. If you have strong feelings about what music is right for your event, step away and consider the bigger picture. That way everyone enjoys their time at your event!

The Size of Your Guest List Matters

The reality of how much activity you expect to see depends on the size of your guest list. If you’re hosting a small wedding, for example, you might not see as much activity on the dance floor. A large wedding that has 200+ guests in attendance will have a much easier time keeping up the energy. Although a small wedding does not necessarily have to be doomed to be a dull affair. In fact, the smaller wedding sizes can oftentimes offer a far intimate experience.

How to Deal with Song Requests

Guests will always have the urge to make song requests. The problem is that everyone has their own likes and dislikes and a song that a guest might enjoy, other might not find so exciting. So, the question remains. Should you deny requests? You don’t have to dictate to host a successful event. The best way to respond to song requests is too acknowledge them ahead of time. One tactic is to create your own wedding website where guests will have the option ahead of time. This is a good way to access your guest’s needs and have a limited number of sound requests approved in a fair and concise manner, that way the flow of the event is uninterrupted and allows for flexibility when it comes to song choice.

Be Present

One of the most complicated aspects of getting a party going comes from breaking the ice. No matter how large or small your event is people have the natural tendency to avoid being the first to dance. If you are hosting an event, take the time to mingle with the crowd and just be present, so your guests are more comfortable socializing amongst themselves. Get out there and when the time comes to start the dancing yourself! The span of your event is not the time to be shy, especially if that event happens to be your wedding. If you have doubts about being more open, just keep in mind that everyone is there for you and took time out their schedule for you!

 

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

Posted on / by ibossblog / in Insights

Having A Plan B

There are always risks of things not going the way you expect them to when you are planning for an event. It doesn’t matter whether your event is large or small, the reality is that the likely hood of something unexpected taking place is quite high. The best course of action for all event entertainment agencies out there is to have a plan B and to have a level head when things do inevitably go awry. The larger the event the likelihood of plans taking unexpected turns only increases. With so many elements coming into play and so many little tasks to keep in mind, it can quickly lead to significant frustration if something doesn’t go according to plan. Here are a few tips and tricks to help you prepared for the case in which something goes wrong.

Remain Calm

The first and foremost step to preparing for the worst is to make sure that you maintain a level head even in the worst scenarios. If you are someone who gets flustered at problems, try and consider how effective being in a frustrated state of mind really is. Yes, carrying the responsibility of an event on your shoulders can be a considerable burden to bear. The last thing you want to be is in a frustrated state of mind. Being frustrated effects decision making, and for something as crucial as an event, being level-headed is only that much more valuable.

Determine the Problem

Once you are in a calm state of mind, you can tackle problems more effectively, and you can get to the root of the problem more efficiently than ever. The likelihood of something going wrong might be higher than you might first expect. The first step to combating problems is to recognize them so you can figure out an appropriate solution. Recognition may sound like common sense at first, but unfortunately for many events hosts, it’s not put in to practice. The failure to recognize problems is especially prevalent when the host isn’t level-headed; therefore it helps to keep this in mind throughout the event entertainment planning process.

Expect the Worst and Be Prepared for Everything

Guest speakers failing to attend, major equipment failure, and unexpected bad weather are just a few issues event entertainment planners may have to deal with when organizing events. In the scenario where something goes wrong, it always pays to be prepared. For example, having a list of backup vendors prepared can pay off in the event that your original vender cancels unexpectedly last minute. Just, because it is the responsibility for the vendor to arrive on time doesn’t necessarily mean that you are not responsible when they don’t.

Be Honest

Honesty is always the best policy, especially when it comes to failure. When your event doesn’t go according to plan, because of some failure, it is best, to be honest, and explain to guests precisely what happened to lessen the frustration. If something goes wrong during your event guests are bound to get frustrated, but they will appreciate honesty none the less. It can be heartbreaking to have to apologize due to someone else’s mistake, but as the host of the guests, it falls on your shoulders to explain the issue to your guests no matter the cause. Ultimately honestly is always the best approach when addressing your guests.

 

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

Posted on / by ibossblog / in Insights

Prepare for Obstacles

Couples often neglect to ask their DJ what occurs when obstacles arise. While you should expect that your DJ delivers, unfortunately, unexpected incidents can happen and are more likely to occur than you might initially expect. With an event as important as a wedding, having contingency plans prepared ahead of time for when things go wrong can be the difference between a disaster and a minor inconvenience. Part of determining whether or not a DJ is right for your event is to ask questions based on what happens if unexpected occurrences take place.

Hidden Fees

Overtime fees are an unexpected occurrence and have a tendency to surprise couples if they don’t take the proper time to vet their DJ. Most entertainment companies have policies on how many hours they are available to work at your event along with penalties that come with them working over their allotted time. Avoid being charged with overtime fees, by being aware of the time allotted towards your wedding. Not only should you ask questions directly on how your wedding DJ’s policies work, but you should also read their contract in depth. While contracts aren’t the most enthralling pieces of text; it is still critical that you are aware of every line and segment. Use the opportunity to ask questions if there is any confusion.

Scheduling

Another question to ask your DJ is, to ask about their schedule. Do they have an event before yours? If the answer is yes, ask how their scheduling affects your event in the instance where the previous event goes over their allotted time. One of the worst scenarios to find yourself in occurs when you event entertainment doesn’t arrive on time. You can avoid these types of disasters by asking questions and planning ahead of time. The truth ultimately comes down to how much faith will you put into your DJ for when things go wrong.

Accidents Happen

Even if you have booked your event exceptionally far in advance, it’s still worth noting that the crew that runs your wedding from behind the scenes is only human. One issue that many couples fail to consider ahead of time is, what to do when DJs don’t show up because they are sick. Some entertainment agencies account for incidents in their contracts, but not all of them have this feature. Ask about specific policies and have a plan for absences if they don’t provide assurance that makes you comfortable.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

Posted on / by ibossblog / in Insights

The Right DJ For Your Wedding

Weddings are a once in a lifetime event. Most couples have established a vision for what they imagine their wedding to look like. Whether your wedding is large or small, a lot of the pressure is attributed with planning them. A flawless wedding presentation is a goal that every couple aspires for, and while it might be difficult to achieve; the wedding of your dreams is possible to have with the right plan. If you are looking for a professional wedding DJ who fits your needs, there are many factors you should consider. While it might seem like a tough task at first, finding the right DJ to fit your needs doesn’t have to be complicated.

Word of Mouth

To find the right person to play at your wedding, start by searching for people who may be able to provide you with references. Word of mouth is one of the best ways to get a recommendation for some services. Like a hair salon or a tailor, the best references come from those you know, because they can share their experiences. Finding someone to play at your wedding event is no different. Recommendations regardless of whether or not they are positive can give you a tremendous amount of insight, and in the process help you determine which DJ is the right choice for you.

Use Social Media

If you are finding yourself stress, because you don’t have any references to go on; consider using social media to narrow your search. The advantage of using social media is that you can be specific as you want, regarding what kind of qualities you are looking for in your DJ. You also have the option of searching for DJs based on specific locations. Looking for a DJ based in the Tampa Bay Area? Not to worry! Social media typically gives you the option to search based on specific criteria, one being location.

Do Your Homework

Once you have found someone who has piqued your interest, take the time to do your research. Go to their website and look for examples of their past work. Certain entertainment providers may even have live videos going on, on their Instagram accounts if you’re lucky. Live videos are an excellent example of a hands-on experience that can help you get an idea of a DJ’s work.

While communication through email or social media is a great way to start to get the ball rolling, meeting face to face is the best way to get a feel for your potential DJ before you finalize your decision. Like dating, finding the right person to play at your wedding can come down to meshing personalities and having good chemistry. While it is critical that your DJ has the best professional traits to get the job done; finding the right person also has a lot to do with how both of your music tastes and personalities match. Your DJ deals with a lot of the musical decisions and even though; in the end, you have the final say, it’s yours but, the process tends to go a lot smoother if both you and your DJ are on the same page

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

Posted on / by ibossblog / in Insights

Timing is Everything

Part of party preparation is determining who makes specific announcements throughout the event. There is always a lingering risk of awkward deafening silence and out of term speaking if certain people aren’t exactly clear of what their roles are.

Event roles are especially crucial during weddings when confusion can lead to an awkward mess if the host isn’t careful. Grooms, brides, wedding DJs, and announcers are all examples of party roles that should be specified. The maid of honor, for example, may wish to make a particular announcement and without proper clarification can speak at the wrong time. It’s vital for each role to have an explanation so that small mishap is avoided.

If your event has more than one prominent role, communication between these roles is essential for preventing all kinds of unnecessary confusion. Introductions, speeches, and toasts are all examples of the types of announcements that need to be assigned. While weddings, in particular, shouldn’t have to feel super scripted by any means, having people make the right announcements at the right time makes a huge difference in how smoothly the event goes.

Every bride and groom have their own preference on which specific order announcements should take place. The key to exceeding guest expectations is to make a smooth and memorable experience for you and your guests. The matter of organizing everything so that it makes sense can be a daunting task. If you are unsure of how you can properly organize all the announcements for your events, then you should consider looking to an entertainment agency to help in all your party planning needs.

An entertainment agency can make suggestions on how to schedule and make an announcement for your event. They also have a history of knowing what works and what doesn’t. Something as simple as cueing music during the right time can make a profound difference in the atmosphere of your event, wedding, or corporate party. Your entertainment can have a tremendous effect when they are cued correctly as well. Events that are organized well are the ones that end up being the most memorable and successful.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

Posted on / by ibossblog / in Insights

How to Handle Song Requests

There is no doubt that every DJ at one time or another request to play a particular song or two. In fact, most DJ’s probably deal with people’s requests on a daily basis. As a party planner, you may wonder how these requests are dealt. Figuring out how to handle these requests can be a confusing ordeal to handle, especially if you are trying to stick to a specific theme of music. It is inevitable, though, that you will at least get one persistent guest or two during your event.

Typically, the procedure for song requests is entirely up to the DJ, however, in the case where you have hired the DJ to play for your event, the process for requests is ultimately up to you. Still, consulting your DJ to find out how they usually handle song requests may be the best course of action. No one knows your guests as well as you do. Use your judgment to help you determine how you should handle this situation. Do you know someone who is particularly adamant about song choice? If the answer is yes, then you may want to reconsider how you handle song requests.

Many DJs ask ahead of time what is important to you. Be sure to let your DJs know what kind of music is off the table. There is also inappropriate music for specific events. In the event where an unknown song request happens; don’t blame your DJ because of poor communication. Talk to your DJ ahead of time and be clear on what kind of music they should be playing.

Many DJs tend to write requests down if they don’t quite feel the music choice. Regardless of what approach you take concerning the music, you decide to allow; be sure to let your DJ know that they have the freedom to say no to a request. Unfortunately, there is that select few who’s had a bit too much to drink and make poor song requests a result. These people can inconvenience DJs by interrupting the mixing process which can also obstruct the flow of the performance as well.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/