Insights


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Where Do You Want Your Band To Play

Whether you’re planning for an event or performance, you should decide ahead of time where you want the event entertainment band to play. This is important because it will save you time, and it will also give the guests the best performance. This all starts with giving the band the right amount of space to play.

What Are The Band’s Preferences?
The first thing to consider is the band’s preferences. Understanding your band’s taste will help you decide where they will want to perform. Not to worry though because most bands are flexible and would perform anywhere you place them, for a price, of course. But as long as it’s comfortable, an all string quartet could play either outside or inside. Keep in mind, some bands may say they only play inside or only play outside. Although it’s rare, it’s still a possibility.

Talking to your band and asking them what they prefer will help you decide where to place them on the night of the event.

Playing Inside
Once you asked your band and either you or they have decided on playing inside, there are a few factors to consider before opening night. The first being, make sure there is enough room for the bandmates to set up their instruments and equipment. If the venue is small, that might be a problem for bands that have more than four members. If that’s the case, sacrifice a small space in the back of the venue for those who aren’t performing, that just control the audio. This will help optimize your space and make your band happy.

Also, make sure there is a stage along with a dance floor. A stage will separate your guests from your performers and give off a real feel of a concert or performance. Moreover, a dance floor will create a space for your guests to watch and dance, as they enjoy themselves. But be sure that there is enough space for your dance floor, keeping in mind it should be separate and away from any tables or chairs.

Playing Outside
If you or the band decided on playing outside, consider these factors before opening night. Now, because the event is outside, this does not mean you can use your whole surroundings exclusively for the band only. Again, create a space for the stage and the equipment.

Also, remember the floor. If you plan on having a dance floor, invest in building a dance floor for guests who are wearing heels or nice shoes. Or if your event doesn’t have a dress code, your dance floor can turn into a crowd of people standing wherever they please.

These tips should help you decide on where you or your band would like to play on opening night. The point is for the guests to enjoy themselves and to make this the best performance ever.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Welcome To Show Biz

When you work in show business, you know that anything can happen; performers show up late, cameras malfunction, the sound shuts off. It feels like nothing’s going right. But that’s show business for you, you’re constantly running around backstage like a lunatic. But with all that chaos, you know the audience is having a blast because you can hear them. So, even though you go through hell backstage, you do it to make sure it’s legendary onstage.

The number one thing, though, you should carefully plan for is setting a specific amount of time for your band or bands to perform. This is known as a set list. So, here are some ways you can successfully plan to make for a good show and proper set list, onstage and off.

Make Sure They’re Punctual
For starters, remind your performers they need to be at the venue, at a certain time. This will give all the other performers and even backstage crew members enough time and space to work in. Also, by showing up on time, no one is wasting time waiting for a sound check or fitting.

But again, in show business, anything can happen, and if something makes your performers late, like traffic or a missed flight, remind your performers they should call ahead of time to let you know they’re running behind. It’s unfortunate, but at least you can work around that, instead of just wondering where they are, waiting.

When It’s Show Time
Now, adhering to the set length is important for you and performers because audiences are paying to be entertained for at least a couple of hours. With that being said, remember to discuss with your performers the set list they are going to play out and see if it works with the time window you gave them. When your performers respect the set length, they won’t run over and take away time for other performers that night.

Don’t Overstay Your Welcome
That goes into, making sure your performers understand they need to watch the time they’re on stage. Making sure your performers don’t overstay their welcome on stage will ensure the whole night runs smoothly and according to plan; from quick changes backstage to cleaning up and making sure everyone is out. In addition, make sure your performers don’t under-stay their welcome on stage, either. If they are the headliners, fans are not going to be please they paid top dollar to see a fifty minute show.

Most importantly, if your venue has to follow noise ordinance laws, licensing laws, and all sorts of rules, emphasize this to the performers to make certain they abide by the set length.

By following these tips, you will have made for an amazing show, backstage and onstage.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the event entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Prepare to Rock Your Event

Given the intense effort and planning that goes into a complex event, it is important to as time-efficient as possible, even days before the event. This is especially true when you have an event that features a band. Since bands generally require more time to set up than other types of event entertainment, failure to have the performance area ready for them will lead to severe event complications. In order to make sure that you are fully prepared for the band to arrive and play, below are some key points to consider.

Understand How Long the Band Takes to Set Up
While some people might assume that a band can simply show up and start playing, this is the furthest things from the truth. In fact, most bands require at least a couple of hours to set up equipment and perform necessary sound checks. Be sure to ask your band approximately how much time they will need to set up so that you do not find yourself unprepared.

Ask the Band About Their Preferences
Unless you have rigid venue restrictions, most bands usually have a preference regarding how much space they will need out of a given performance area. Be sure to ask your band if they have any preferences days or weeks before the event to ensure that you can accommodate in a timely manner. If your band has a preference that the venue simply cannot accommodate for, be sure to look for any alternatives.

Be Sure that The Area Is Prepared
After understanding how long it takes for your intended band to set up and their preferences, it then becomes necessary to take the appropriate steps in ensuring that the area is prepared. While most venues have set performance areas that are usually ready to go for an event, this is not always the case. If you are using a venue with a performance area that is cluttered or being used for another purpose, it is important to show up well before the band begins to set up to ensure that the area will be ready.

Be Present During Set Up
While you will do everything within your power to make sure that the performance area is prepared before the band arrives, sometimes problems arise after the band has begun to set up. In order to help thwart these types of problems, it is important to be present before and after the band arrives.

Preparation is Key
When considering the time and money that you put into booking a band for your special event, why would you let this go to waste by putting them in a difficult position immediately before it begins? By adequately preparing the performance area before your band arrives, you stand the best chance of having an amazing event that your guests will remember for years to come.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Battle of the Bands: Preview Before You Book

When it comes to booking event entertainment for your upcoming event, it’s hard to wrong with a band. Bands have a great way of engaging an audience while playing a diverse and original selection of music. While there are many great bands available, there are also bands that leave much to be desired from their performances. In order to be sure that the band you are looking to hire will make your event an unforgettable one, it is important to preview their performance capabilities ahead of time. To help you understand the best ways of doing this, below are some practical tips to follow.

Request a Video Recording
Most bands are well equipped to play for events and have video recordings of their past performances. Given that serious clients are usually looking for some type of video preview, most bands would be happy to provide video evidence of them playing for a variety of events in several different venues. These videos are not only a great way to see what your prospective band has to offer, but you can also gauge how well the crowd reacts to their performance as well. Be very wary of bands that do not have videos of past recordings, as they are likely inexperienced in playing events or are worried that you will not be satisfied with their overall quality.

Ask for a Performance Sample
Event based bands are generally people pleasers. Due to this, most bands will have no problem giving you a performance sample in the comfort of their office or your home. While this performance will obviously not be the real thing, you will have the ability to gauge their musical talent firsthand well before you decide to book.

Watch a Live Performance
Since you are likely looking to book a potential band weeks or months before your event, there is a good chance that the band will be playing live at a concert or public event sometime in the near future. If you are truly interested in seeing how your band plays before a live audience, your best bet would be to take a night or afternoon off and go see them for yourself. While video and performance samples only give you a slight idea of a band’s event potential, a live event will allow you to understand exactly how the band will perform from the perspective of an audience member. This experience will allow you to understand how great, or how terrible, of a fit the band is for your upcoming event.

Don’t Take Their Word for It
While honesty should always be valued from your performers, do not assume a band is a great fit for your event simply because they say so! By viewing video performances, requesting a performance sample, or watching the band live, you will have the best chance of booking a band that truly matches the theme and energy of your event!

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the event entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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For Those About to Rock, We Will Contact You

As you have likely learned through your own research, bands are some the best event entertainment options for events because of their talent and unwavering commitment to customer service. While bands will work tirelessly to ensure that your event goes off without a hitch, it is important to let them know everything you want or need well ahead of time. By regularly contacting your band, you put them in the best position to turn your event into an amazing time for everyone involved. Listed below are things that you should regularly contact your band about.

Requests
If you have a special request for your band, such as a specific song or tribute, it is very important to let your band know well before the day of your event. Given that bands typically rehearse their set list and performance schedule weeks ahead of time, it is important that they know about requests as soon as possible in order to plan accordingly.

If you have a request but do not let the band know until a few days before your event, do not be surprised if they are unable to accommodate. In these situations, you have no one to be upset with besides yourself.

Requirements
While people generally have subtle requests for a band, there are often event entertainer requirements that a band must know about well ahead of time. For example, if you have an event that requires a special presentation or speech, it might be appropriate to have the band play background music. While playing ambient music is not difficult for a professional band, you cannot expect them to be prepared if you only give them a few days’ notice. By letting your band know about requirements weeks before your event kicks off, you can expect them to live up to your requirements with little to no difficulties.

Questions
As with most things in life, you will likely have questions as you get closer to the date of your event. If you have specific questions for your band, it is courteous and appropriate to ask them well ahead of time in order to put both you and them at ease. Specifically, if you have questions regarding the music selection, it is important to ask these questions sooner rather than later in the event that you have to make sudden changes.

A Penny for Your Thoughts
Bands are hired to work for you, not the other way around. While you can rely on your band to live up to expectation and adhere to requests and requirements, it is important to help them by contacting them with questions or issues as soon as possible. By having respect for the people you hire, they will have the respect to make sure that your event is hugely successful!

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Being Backstage Has It’s Perks Too

Life as a rock star can be glamorous and exciting. Pictures are being taken every moment of you on the stage, people are answering your every request, and you get to rock out with crowds of dancing people. However, backstage, is anything but. If you are the one planning the event there are millions of requests and demands coming your way. It’s hard for you enjoy the show. But your most important job is to keep the performers happy.

Some bands need certain equipment to perform, others have other accommodations and requests that they would like fulfilled during their time at the event’s location. All of these are important to be aware of if your band has them. Here’s how you can prepare to keep them smiling.

Before The Show
It is best to get in contact with the band manager, or agent before the show. Here you can get all the essential information. For instance, if the band members need certain equipment for the show, you can have it ready for when they arrive.

Also, before the show, communicate with the band members where they can enter the venue. Lack of communication can cause bands to get lost looking for a place to park. For example, tell bands where they can arrive and unload their belongings before the show.

Lastly, the best thing to do before the show is ask the band for a sheet of all the members and crews names. This is valuable, in case anyone important needs to get in and fans don’t sneak in instead.

Prepare A Dressing Room
Once the band arrives, they will need a place to stay and freshen up after long drive or flight. Therefore, prepare a dressing room loaded with the band’s favorite snacks and drinks. This will be much appreciated. It will also save you some time and keep you from running around looking for Skittles the band asks you for because it’s a tradition before they get on stage.

Show Them Around
After the show, the band members will definitely be hungry and those snacks can only hold them off for so long. So, instead of worrying about what to feed them and running out into traffic to have something delivered to them, consider leaving take out menus in their dressing rooms of restaurants nearby.

Or be smart and create a personal brochure specifically for the venue with lists of nearby restaurants and malls. Also, add in pictures of the employees that work at the venue with their contact information, in case of an emergency if the band members can’t find anyone nearby. Complete the brochure with a map of the venue on the back, in case they need to find a bathroom.

Note, while it is important to impress your performers, also remember to accommodate within reason and budget.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the event entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Booking the Band: Stick to Your Guns

Bands are by far one of the best entertainment options for any event, but they can also be one of the most expensive. Besides having to pay for the band to simply show up and play, anyone planning an event can also plan to spend additional money for the band to set up, break down, perform sound checks, and various other activities. While it might be enticing to spend extra money on a great band, it is extremely important to book a band that is within your budget. In order to help you stick to your guns when booking a band, below are some important points to consider.

Figure Out Your Price Range
Before planning an event, it is imperative to establish a budget and allocate specific amounts for the venue, event entertainment, food, etc. When it comes to putting aside specific funds for entertainment, understand what your maximum price is, and stick to it. Bands generally come in different price ranges depending on their quality and how long you will need them for. Once you have established a price range, you should only look for bands who offer rates within this range and nothing more. The first step in sticking to your budget is to respect your budget; otherwise, other event aspects will simply fall flat.

Understand the Complete Price
While bands may advertise a specific rate to arrive at your event and perform, you must make sure that this is the comprehensive cost and not simply a fraction of what you will have to pay in total. As mentioned earlier, bands tend to charge fees to set up, break down, and perform various sound checks. The cost of these activities may not be included in the band’s advertised price, putting you in a sticky position with your budget. To ensure that you do not inadvertently go over your budget by being confronted with these hidden costs, makes sure you understand the complete cost of the band before booking.

Stick to Your Budget…No Matter What
While you might feel tempted to over your budget by a few hundred dollars to book the band you really want for your event, it is important to stick to your budget and only book a band that you can truly afford. Since you plan a budget well before your event, going above this budget for entertainment may lead to you not having the money to cover the cost of something else. While your favorite band may only be a few hundred dollars more, this means nothing if you are unable to make the final payment to the catering company.

Great Bands Don’t Have to Cost a Fortune
While you might be hung up on the band that is outside your budget, rest assured knowing that there are plenty of great bands within your price range. In addition, you might find that you save money on another aspect of your event that allows you to book the band you really want. Regardless, if you respect your budget, your event will be unforgettable!

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Know The Appropriate Band Size For Your Event

A lot of time and energy goes into hiring a band to play at your wedding or special event. It’s not something you can hold off until last minute, hoping it will all pan out. This is not a movie. With that being said, there are many factors to consider when hiring the perfect band to play as you walk down the aisle or celebrate a special occasion. That entails, knowing the appropriate band size for your event.

Choosing A Band
First, it’s important to make choosing a band a main priority for your event entertainment because music is the life of the party. Think about it. How many times have you gone to an office party and realized, it’s all the same. Same people, same topics, same boring music. But how many times have you gone to a concert or live event and felt the excitement in the air? It’s a different feeling and a more memorable one. That’s how you want your guest to feel once they leave your event. Therefore, choosing the perfect band goes hand in hand with knowing how many people you want performing on stage.

What’s Your Theme?
What you want to do, first, is know your theme. What will your event look like? Will there be dancing or more conversing? Will your guest be eating or standing? Once you have that figured out, consider choosing the music type.

What Type Of Music Do You Want?
Usually, choosing your music type will eliminate how many members are in a band. Having a 15-piece big band for your quiet dinner, will be too loud for your guest to hold a conversation. Therefore, be realistic with your needs and don’t forget to even talk with the bandleader about your ideas and needs. This will help them get a sense of your expectations. Sometimes, a band with four people is enough. Less is more.

Good Matches For Events
If you are still having a difficult time choosing, here are some helpful pairings for choosing the appropriate band size for your event. For instance, if it’s a cocktail party or dinner consider choosing a small, acoustic jazz trio or quartet. This will allow for your guest to talk without being overpowered by the music. Moreover, it will be the perfect background music for your guest. Wedding ceremonies are good for having a pianist, organist, classical duo or trio, and brass Quintet. Keeping it classy will give off the a wedding feel you want your guest to experience. On the other hand, if your party will have dancing, choose from a large band with a drummer and lots of horns. In addition, choose from a variety of bands with a vocalist to get people moving and singing along.

Factors like pricing, and location will all come later, but the main focus is knowing who’s right to play at your event.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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To Be or Not to Be: A DJs Role in Guest Interaction

When booking an entertainer for your event, DJs are a very popular and effective option. DJs have the ability to set the tone and energy of an event, ensuring that the proper music and presentation is provided at all times. While a DJ is a great option for your event, there are many different types to choose from. When choosing between a wide range of DJs, it is critically important you assess how much guest interaction you want at your event.

While some occasions call for a DJ to constantly engage the audience, others simply require them to remain in the background. To help you assess how much guest interaction you want at your event, below are helpful pointers do follow during this process.

Size Up Your Event
The style and theme of your event should be one of the first factors you consider when determining how much guest interaction you want from your DJ. If you are planning a very formal event, such as a corporate luncheon, you most likely want a DJ who simply facilitates music rather than interacting with guests. On the other hand, if you are hosting a birthday party, you will obviously want a DJ who speaks to the audience in order to pump up the energy. By assessing the style and theme of your event, you will have a much easier time finding a DJ who can follow up on your intended guest interaction.

Consider Your Audience
While the event is an obvious factor when considering how much guest interaction you want from your DJ, the audience is equally, if not more, important. Even if you are planning a birthday party, an event which typically relies on a DJ heavily interacting with guests, you would probably not want this level of energy if the birthday party is for your elderly grandma. Since the audience in this situation will likely be older, you would probably want a more conservative DJ who does not interact with guests too much.

The same concept goes for the corporate luncheon mentioned earlier. Even though these events are typically more formal and strict, a relaxed corporate culture would make you consider a DJ who can really start a party. No matter the event, the audience plays a large role in how much guest interaction you want from your DJ.

Hire the Correct DJ
After considering your event entertainment and audience, you should have a firm idea of how much guest interaction you want from your DJ. The only way to effectively follow up on this planning is to hire a DJ who understands your vision and can accurately match it. By watching previous event footage from your intended DJ, you will know exactly how much guest interaction they bring to the table and if it will work for your event.

Match the Energy
The point of assessing guest interaction from your DJ is to appropriately match the energy of the event. With a little planning, a plenty of execution, you will find that the appropriate amount of interaction will lead to an event all of your guests will remember for years to come!

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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21 Questions: DJ Edition

After hiring a DJ for your upcoming event, it is likely that you have many questions ranging from music selection, to guest interaction, and everything else in between. While some event planners are hesitant to ask DJs questions, this is a critically important step in ensuring that you are both on the same page leading up to the event. Failure to ask questions, even ones that seem small or insignificant, can be the difference between an unforgettable event and one which is less than satisfactory. In order you help you understand why you should ask questions and which types of questions to consider, below are critical points to follow while in the planning process.

Great DJs Care About Their Clients
While low quality or inexperienced DJs may seem to care less about a client or their event, there is a reason they are not making the big bucks. Great DJs have built a career on providing great music and constantly adhering to customer service. These DJs genuinely care about each client and put most of their attention into making sure the event goes on without the smallest hiccup. Great DJs will constantly encourage you to ask them any and all questions, so do not be hesitant when something crosses your mind.

People Can Have Different Ideas
Asking questions is especially important when planning event entertainment because two people can be given the same exact directions and produce completely different results. For example, if you were to tell your DJ that you want to hear “great country music,” they may construe this as any artists or song currently listed on the radio top 100. However, you may have meant that you want them to play all-time great country music instead of what is simply popular in the present day. This simple miscommunication could completely change the course of your event unless you follow up and ask questions during the planning process with your DJ.

The Little Things Matter
When considering what types of questions to ask your DJ, anything is essentially free game. Since your event is tailor made by you, the small details and questions still play a large role. While you will obviously find yourself asking your DJ about their intended playlist or guest interaction level, what if you simply wanted to know what they would be wearing to the event? This might seem menial, but it could play a large role in the overall presentation your DJ is able to provide for the audience. So long as they are appropriate, feel free to ask your DJ any questions which come to mind.

Have Questions? Fire Away!
You might refrain from asking too many questions in other areas of your life, but when planning with a DJ there is never a better time to let your curiosity run freely. Since great DJs take pride in making your event one to remember, your questions will better prepare them to completely amaze you in the end! Curiosity may have killed the cat, but it will also take your event to the next level!

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/