Month of Wedding Planning

Month of Wedding Planning


Attend one site visit with client to establish the event style, direction and flow

Unlimited phone and e-mail communication/advice for client

Advise client on etiquette, budget and stylistic elements

Review all vendor contracts

Collect details for the guest list, RSVP’s, seating plan, ceremony & reception music

Create a complete timeline for celebration and share with all vendors


Attend final meeting with client and collect all celebration elements

Confirm all details and arrival times for vendors

Provide schedule for family and VIP guests

Coordinate all printed materials

Coordinate rehearsal with (or without) Officiant


Coordinate all aspects of wedding celebration

Oversee check-in of rentals

Create “steps of service” for catering team

Coordinate all deliveries and installations of celebration in accordance with vendor contracts

Coordinate distribution of final payments and gratuities

Manage and coordinate transportation for family and guests

Provide event emergency kit (including sewing kit, stain remover, etc.)

Place restroom amenities basket

Organize and set up escort cards, place cards and menu cards

Conduct final lighting, sound and temperature inspection prior to guest arrival

Conduct final seating and table check prior to guest’s arrival

Cue all music changes and speeches with band/DJ

Cue guest of honor and family for special moments including – cake cutting, toasts and dancing

Serve as point person for all vendors—cueing timing throughout event

Manage and remedy all moment-to-moment challenges

Arrange favors (if applicable)

Oversee strike of venue

Collect any celebration elements and gifts

Double check return/pick up of all rental elements from caterer and floral designer



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