Category: Insights

When planning an event with a guest speaker you should always prepare the person first with required topics or discussion points, even if they are an expert on the subject. This is important because not only did you choose this person for their stage presence, but also for their professional speaking abilities. Also, by preparing your speaker ahead of time, can heed any future mistakes or brain farts during the event. Just imagine, seeing your guest speaker run out of talking points in the middle of the show because you didn’t give him enough. Talk about awkward. So here are some ways you can prepare your speaker before they get on the big stage. Tell Them To Be Knowledgeable Now anyone can be given talking points and ramble on about them, but instead tell your guest speaker that you will not only talk about the event related topics, but also make the audience question and think about the topics. This is because you want the audience to feel engaged and connected during the performance. Also, you want the guest speaker to educate the audience. Be Inspiring Again, anyone can talk, but make sure you tell your guest speaker you want them to drive positive change in their speech. Sometimes, guest speakers forget to add feeling to their speeches because they are nervous, but tell them you want them to inspire the audience in an unforgettable way. Be Fun Lastly, tell your speaker that you would also like them to have a good time too. It can be nerve wracking getting up on stage, no matter how many times you’ve done it, so tell the guest speaker to have as much fun as they can up there. One of the reasons you chose the speaker is because they have a good stage presence, so allow them to utilize it on stage. What Makes A Good Speaker? But before everything, make sure you choose a great guest speaker. Someone who is flexible and a quick thinker. Some characteristics to look for when choosing a guest speaker include someone who will engage the audience well. A speaker who is engaging will sound enticing when speaking to the audience. They will also make the discussion interesting and even sound poetic. Also, choose someone who will provide fresh insight and perspective on event related topics. A speaker who goes above and beyond will surely entertain a crowd and keep them interested, even after the performance. To ensure a great show, it’s important you have a conversation with your guest speaker. It’s a great time to lay down expectations and even discussion points you would like them to go over. You know what they say, better safe than sorry. Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

It would be pointless to hire a speaker for your event if they cannot be seen or understood by the audience. Constructing a quality visual and audio experience is just as much a part of the presentation as the message of the presenter. Here are some ways to set up your venue to ensure sound and visional success. Setting the Stage A crafty event planner is creative with how and where they place their speaker. How you set the stage is largely dependent on the shape and size of the venue, in addition to the type of speech your speaker is giving.

• Central Stage Placement

Having your stage surrounded by the attendees is a great way to promote audience interaction, and a skilled speaker will understand how to move to keep the entire audience engaged. Screens and dynamic lighting can help keep focus on the speaker.

• Media Wall Backdrop

A media wall helps illustrate a presentation with colorful visuals. The benefits of this extend beyond the speech, as displayed graphics or images can provide an eye-catching backdrop to your event.

• Casual Panel Seating

For a more relaxed atmosphere, consider soft seating. This works well with multiple speakers or panelists and creates a conversational feel to the presentation.

These are just a few ideas for setting up a memorable speech, and the design and lighting of the stage should complement the speech and its venue. As for the sound check, it should be scheduled the day of the presentation, and the time it takes should be included in the speaker’s agreement. Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

Making sure everything runs according to schedule is a huge part of event planning. An event that drags on too long will exhaust your attendees, while an event that ends too quickly will leave them unsatisfied. A speech presentation operates under the same lines. You’ll want to coordinate with your speaker to guarantee their speech fits within your time frame while having a positive impact on the audience. But how long should an ideal speech be? It’s a hard duration to define. While experienced speakers will have a good sense of timing, you should also have an idea of how much time you want to dedicate to their presentation. This will allow you to keep the event organized and moving at a steady pace. The short answer to the above question is that there really isn’t an ideal speech length at all. In fact, the duration of the speech isn’t as important as its quality and impact. What’s important are ideas that engage the audience and are memorable enough to influence them long after the speech is over. This means getting and keeping the audience’s attention by engaging them on an emotional level. No matter the subject matter of the speech, the speaker must stay focused on the topic at hand. Nothing deters an audience’s attention more than aimless rambling and tiresome tangents. Additionally, asking the audience to multi-task by giving them too many things to remember will detract from the speech’s main theme. So what this adds up to is, the quality of the speech is most important, but going too long will inevitably cause an audience to lose interest by becoming unfocused or asking them to hold on to too many ideas at once. The best speakers can go dozens of minutes by breaking up their speeches into discrete sections, but it’s unlikely you have time to invest in an hour-long speaking endeavor. A good rule of thumb is to keep a speech within 10 minutes—or less, if your speaker can achieve what they want in a shorter time. Communicate with your speaker the length of time you want to dedicate to their presentation, keeping in mind your audience’s needs and the ability of the presenter. Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

Have an upcoming event or party that is in need of an entertainer or comedian, but don’t know where to start? Booking a comedian is just as easy as booking an artist or live band, you just have to look online. The easiest place online is generally going right to the source, an agency. Generally, going through an agency or comedian’s booking agent is the fastest way to get them to perform at your event. The best thing about agencies are, if you prefer local comedians, these agencies have lots of them. To find the best comedian, you need to go onto comedian booking agency websites. The most popular ones include: Funny Business, Gigmasters, and Gigsalad. These agencies specialize in comedians. Whether you’re looking to book a comedian for your next corporate event, college event, fundraiser, comedy club, or holiday party, these sites will help you get connected with the best available comedian. Top Talent When you contact a booking agent, the best part about them is, you’ll quickly get a hand-picked list of the top-rated stand-up comedians around the nation, who not only fit your event needs, but audience’s, and budget’s needs. Booking agencies only show the best comedians who have passed through a multi-stage vetting process. So, you’re not getting just any funny guy, you’re getting top talent. Save Time The other great thing about working with a booking agency is, you can save yourself a lot of time and hard labor. Instead of searching the web for hours, looking for all the information yourself, booking agencies have done the work for you, so you don’t have to sweat it. Feel Good Be confident and relax knowing that your choice of comedian is going to be the star of your event. With a booking agency, you can choose what type of funny guy you want, and also the type of humor too. By doing so, you can spare yourself and your guest the agony of booking a comedian who isn’t funny, or worse, inappropriate and boring. Experience You Can Depend On Booking agency are not new and have been around since comedy has been around. Just the online platforms are new, but most, if not all booking agencies have about thirty plus years of industry experience. Booking with an agency is like booking with someone you can trust and can depend on, and with tons of feedback on comedians from thousands of shows being written everyday, nothing is hidden from you. Get Started Today So, make it easy on yourself when hiring a comedian for your next big event. Contact your favorite booking agency with no commitments or obligations. Let them help you find the best, and funniest comedian for your event. Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

When planning an event, there’s a lot of pressure added to finding the right guest speaker. You, the event coordinator, have many things to consider and keep in mind. However, those who are so wrapped up in finding the right speaker might forget about how much money they can spend or have. Therefore, when choosing the right person for your event, make sure you know what you can afford before saying yes to anyone. Here are some ways to choose a great guest speaker without breaking the bank or your spending budget. Stay On Budget Again, when planning an event, it’s important to remember the small stuff, but it is very important that you remember your budget. Considering, the event wouldn’t happen without money anyways. This means you must know exactly what your spending limits are for everything, especially, guest speakers. And although it would be nice to pick whomever you want to present at the show, keep in mind that even the smallest of names have the biggest of price tags. Search For Local Celebrities Popular celebrities as guest speakers will surely attract a big crowd to your event, but high profile speakers aren’t always the best option, especially when you have a budget. So, another way to stay within your price range would be to hire guest speakers like University professors or small business owners. They have the same knowledge and expertise. Also, they are like local celebrities around your town. Call The Professionals Another way to save money would be to call around agencies. This can help you save money by getting an idea or sense of the going rate for a high-quality speaker. Also, making these inquiries will give you a better idea of how much you could be spending or how much you could be saving. No More Volunteers Lastly, gone are the days when people used to volunteer as a guest speaker for fun. No more freebies because it takes time, effort, and experience to deliver a good speech or presentation and people want compensation, not just a pat on the back. So now that nothing comes for free, you have to spend your money wisely. It is important to watch how you spend your money when creating and planning an event. It is also important to watch how much you spend on the main entertainment. By following these tips, you can be sure that you won’t overspend on any guest speaker, ever again. Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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Planning an event that calls for a guest speaker can be stressful. There’s creating the budget, finding the venue, and finding the right guest speaker. This is because you want your guests to engage with your speaker. Most importantly you want someone who will interest the audience. But it doesn’t have to be because there are so many resources you can use to find one. Here are a couple of ways to choose someone who will match your event and be enjoyed by your guests. Search Through Your LinkedIn Contacts LinkedIn is the most popular online networking website. It’s good for many things, including finding the best candidate for the event to speak at. This is because it is full of business professionals who are more than willing to share their experiences with the world. Therefore, begin reviewing your contacts, if any, and choose someone who will match your event. Or search throughout the site for speakers around the area. The only stress-free thing about this is, it will be easy to get in touch with them. Use the National Speakers Association Website Another way you can find the right guest speaker for your event is by using the National Speakers Association website. It is a website dedicated to professional speakers. This organization specializes in training people to become professional speakers. Most importantly, it can connect you with professionals who are exceptional public speakers. Speaker Match One more website you can use is Speaker Match. It’s another website dedicated to professional speakers. This site allows you to post an ad requesting a speaker for your upcoming event. Most importantly, this site has about a thousand of professional speakers you can choose from. They also have online profiles that you can review or contact them with. Check Your Local University Lastly, another good resource is asking your local university. These institutions have guest speakers visit all the time, and so they should be in good contact with them. Just asking the person who coordinates all the events for some contacts will help you find the right person for the event. Moreover, college professors can make for good guest speakers, too. I mean, it’s their job to get in front of people and talk. They are also very knowledgeable, and with so many subjects to study, you can find a professor in any field. When choosing a guest speaker for your event, it’s important to pick someone who will interest your audience. Therefore, by using these websites and places that have experienced guest speakers, your event will be worthwhile. Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

When you hire a speaker for your event, it’s recommended that you outline the terms and conditions of your arrangement with them, and review them carefully. Whether you are hiring your speaker to speak at a single event or book them to present at multiple events, the expectations of both the event host and the speaker must be defined well beforehand. A speaker’s agreement should include the following: 1. The speaker’s compensation 2. The rights of the organization regarding the presentation 3. The speaker’s representation of the presentation’s content 4. Protection for the organization should the speaker fail to perform Of obvious importance is how much your speaker will be paid. Professional speakers may charge a large fee, but others may accept compensation in other forms to allay the price. Some speakers will accept the exposure from the event as sufficient compensation, while others will request reimbursement for expenses as part of their agreement. An agreement must be made regarding your organization’s rights to the presentation. If you intend to record the speech or make transcripts to hand out, these are details your speaker must agree to. These agreements can be made in the form of copyright transfer or via license. If you obtain the copyright, you now own the presentation and can use it freely. A license is more restrictive but will allow the use of the presentation to a certain extent. Additionally, the content of the presentation must be reviewed. Will the subject matter or delivery raise liability concerns for the organization? Does the speaker confirm that the material has not been plagiarized and that it does not defame any person or product? Your speaker will be representing your event and also your organization, so to ensure their presentation will not make a poor impression. Finally, the agreement should include provisions that lower the likelihood that your speaker will be a no-show. The contract can’t force the speaker to perform, but it should provide for liquidation damages to the organization should the speaker fail to present. The majority of content and details in a speaker’s contract will be confidential, and it is imperative for both parties to establish what information must be kept private. This may include details concerning the employee’s services, business operations, products, or other data. Once the contract is laid out, be sure to review it carefully. A good contract should benefit both parties and give you well-deserved peace of mind. Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

Music is a wonderful complement to a dancer’s event entertainment performance, but it does no good if the sound equipment is not set up properly. Ideally, all of the audio and any other technical systems that need set up should be ready before the dancers ever arrive to the venue. This will help ensure a seamless performance for your guests. The dancers will provide you with whatever music or audio files they plan to use for their performance at your event. While this is typically done electronically, for some performances you may be given a CD. In whatever format the music is given to you, you should begin preparing very early to have the proper equipment at your venue to in preparation for the performance. Many venues come equipped with AV equipment, including speakers, projectors, CD players, and even laptop computers. In preparing for your event, you should take note of what equipment the venue is providing and what equipment you will need to provide yourself. Start this process well in advance of the event day, so you don’t have to scramble last minute trying to find the proper equipment. Unfortunately, just because you have all the necessary equipment doesn’t mean it will work. Even if you have tested the equipment at home or in the store, it is important that you test all of it in your venue, as early as you can. This will not only ensure that all of the equipment is in working order and compatible with the venue setup, but it will also give you a chance to practice getting everything up and running before the performance actually takes place. If you have any trouble getting any of the equipment to work, can’t get the music to play, or unsure of how to use a particular device, contacting a tech expert before the event is a smart move. Don’t assume that just because you can use an iPhone or your personal computer without assistance that you won’t need any to use the possibly complex bits and pieces needed to play music and project it to guests in every corner of your venue. AV equipment can be quite confusing; there is no shame in asking for help! Once you have functional equipment and are prepared to set everything up, keep in mind that doing a test the day of the event is still the best course of action. You should perform this audio test before the performers arrive and well before the guests arrive. This will give you plenty of time to sort out any glitches and will allow your dancers to show up and rehearse to their music without any issues. Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

You can’t book dancers to perform as event entertainment without thoroughly preparing your venue for the performance. Even haphazard preparation could result in unhappy performers and guests, injuries, or a disastrous performance. While preparing the performance space in general is an important step in preparing for your dancers to perform, the material and thickness of the floor or platform where they will be performing is very crucial to the performance. Some dancers require a specific type of floor to perform their signature act. For the performers, this is not just a suggestion, but is also a vital component of their act; they cannot perform without the right flooring, so it is imperative that you book a performer who can dance at your venue. Why is the floor so important? Some surfaces may be too slippery and therefore dangerous for the dancers, while other surfaces, like carpet, aren’t conducive for successfully performing dances of any nearly any style. The dancers might also require a stage or raised platform for the routine they have prepared. This is one reason why close and clear communication with your dancers or their talent agency before you ever confirm your booking is extremely important to the success of your event. In the initial shopping process, you should be very detailed in explaining the venue and event performance space to the talent agency, so they do not set you up with a group of dancers or an act that will not be able to properly execute their performance in the space you have designated for them. If you aren’t sure how to best describe or communicate the style of flooring or stage setup that is in place at your venue, invite the dancers or agency representatives to take a tour of the space to ensure it is a good fit. If they decide the space will work if certain accommodations are made, communication remains a particularly important part of your working relationship with these individuals. In some cases dance groups or their representative agency may be able to provide their own flooring or stage accommodations, but if they cannot, making these changes on your own can get very costly. If you are unable to make the necessary changes to the space because of venue policies or budget restrictions, you can ask the agency what dance groups, if any, will be able to work with the space you have. If they cannot provide you with any alternative performers, continue you with your search. It may seem painstaking, but ensuring that your dancers and all the elements of your available performance space, especially the flooring, are compatible is paramount to securing a successful and entertaining performance at your event. Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/