When you hire a speaker for your event, it’s recommended that you outline the terms and conditions of your arrangement with them, and review them carefully. Whether you are hiring your speaker to speak at a single event or book them to present at multiple events, the expectations of both the event host and the speaker must be defined well beforehand.
A speaker’s agreement should include the following:
1. The speaker’s compensation
2. The rights of the organization regarding the presentation
3. The speaker’s representation of the presentation’s content
4. Protection for the organization should the speaker fail to perform
Of obvious importance is how much your speaker will be paid. Professional speakers may charge a large fee, but others may accept compensation in other forms to allay the price. Some speakers will accept the exposure from the event as sufficient compensation, while others will request reimbursement for expenses as part of their agreement.
An agreement must be made regarding your organization’s rights to the presentation. If you intend to record the speech or make transcripts to hand out, these are details your speaker must agree to. These agreements can be made in the form of copyright transfer or via license. If you obtain the copyright, you now own the presentation and can use it freely. A license is more restrictive but will allow the use of the presentation to a certain extent.
Additionally, the content of the presentation must be reviewed. Will the subject matter or delivery raise liability concerns for the organization? Does the speaker confirm that the material has not been plagiarized and that it does not defame any person or product? Your speaker will be representing your event and also your organization, so to ensure their presentation will not make a poor impression.
Finally, the agreement should include provisions that lower the likelihood that your speaker will be a no-show. The contract can’t force the speaker to perform, but it should provide for liquidation damages to the organization should the speaker fail to present.
The majority of content and details in a speaker’s contract will be confidential, and it is imperative for both parties to establish what information must be kept private. This may include details concerning the employee’s services, business operations, products, or other data. Once the contract is laid out, be sure to review it carefully. A good contract should benefit both parties and give you well-deserved peace of mind.
Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/