There are many things to consider when planning, organizing and hosting an event whether it’s a corporate event or a wedding. However, many people miss the importance of taking time to choose a venue. This is the place where your guests should feel comfortable and enjoy themselves from start to finish. Here are five essential things you might not think about when choosing an event venue.
1. Acoustics and Sound
Try to find a venue with a fine balance between lower ceilings, which amplify sound, and large open rooms that cause echoes. Sound that is overbearingly loud or too low might cause guests to feel unengaged, bored or even annoyed. No one wants to have to yell over the volume or squeeze their way closer to the speakers.
Throwing a fun and engaging event for your guests means creating an environment that is appealing and relates to the theme. The ambiance includes everything from decorations to music to entertainment, which is something that Tampa entertainment agency, Breezin’ Entertainment, can assist you with.
Creating the appropriate mood for your guests with the right venue can be difficult to achieve. For a venue that sets the perfect mood for any occasion, you can have your event at the Wyndham Grand Clearwater Beach. This is the ideal location for a Florida destination wedding, a fun-filled, beach-themed corporate event, or even a holiday party. In fact, Breezin’ Entertainment has done wedding and corporate events with the Wyndham Grand featuring all kinds of entertainment including an electric violinist, DJ karaoke, Cirque acts, and more.
3. Wifi Access
Having a stable internet connection in the entire venue is going to be critical. Many of your guests may need to complete certain tasks where they might need wifi like checking their email, texting friends, and family, and of course, posting on social media during the event, which is what you want to try and get your guests to do.
It’s best to test the wifi connection a few days before the event and the day of to make sure all your guests have access in the entire venue. You don’t want your guests having to walk outside of the event trying to find a strong connection.
Many of your guests are obviously going to need a place to leave their car, and you want to make parking as convenient as possible for them. Make sure to make parking arrangements at the venue even if there might be an extra charge. The venue should have its own garage or parking lot.
There are some venues that might refuse to work with you if you don’t have the proper insurance. Discuss with the venue about what their insurance policy is and which side is expected to have it.
If there is insurance to provide on your side, remember to contact your general liability agent as soon as possible to help you.
Welcome to the Wyndham Grand Clearwater Beach – the newest AAA 4 Diamond resort on America’s #1 Beach! Offering 343 guest rooms, including limited edition Winter the Dolphin & Friends suites, we’re the ideal backdrop for your Summer stay-cation. Located steps from the beach, experience award-winning dining at Ocean Hai, relax and unwind at Pallavi Luxury Spa and soak in all our family-friendly amenities like morning yoga poolside or drive-in movies. For more information on booking a GRAND vacation, visit www.wyndhamgrandclearwater.com or call 727-281-9500.
Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/