Quick Tips to Hosting a Smooth and Successful Event


We’ve all been anticipating the busiest times of the year: holiday and New Year’s season. You may have been thinking about planning your next business event, family party, or even a wedding. Before you think any further, read this fast and simple guide to help you plan it out accordingly, so that your event is not only unforgettable, but also safe and well run!

Creating a Budget

It can be easy to throw in entertainment, extravagant decorations, and private chefs for your next party without even thinking. But a fun and successful event does not require every inch of green sitting in your wallet. Create a budget and stay within that. Make a list or a mood board of everything you want at the event and know the prices of everything to help you stay organized.

Selecting the Appropriate Venue

The venue sets the tone and mood for your event. You want it to be comfortable for your guests and appropriate for the theme. Here are some questions to ask yourself to help you select a venue:

  • How many people will attend?
  • Is this a formal or casual environment?
  • Will there be catering or waitressing staff?
  • Will you be booking event entertainment?
  • Do you prefer a big space or intimate space?
  • Will it be indoors or outdoors?

Answering these questions will help you narrow down your choices and choose an appropriate space for your event. Remember, if you decide to do an outdoor space, make sure there are tents and gazeebos in case of bad weather.You don’t want the wedding DJ to panic when his equipment malfunctions from the rain.

Rent the Proper Equipment

Some venue owners don’t always provide you with the necessary things needed for a party like tables, chairs, lighting, and decorations. For example, if your event is at night and outdoors, you should consider getting many lighting fixtures to ensure dark areas of the venue are well-lit. The last thing you want is a guest tripping over a wire or an uneven sidewalk because they didn’t see it.

These items can be rented, so don’t worry about going out to purchase them. Once you receive your equipment, make sure everything is working and functioning properly before the event to ensure safety for guests.

Contacting Some Assistance

Searching for the appropriate entertainment while trying to ensure a high-quality experience for your guests can be stressful. You can ease this process this by contacting a Tampa entertainment agency like Breezin’ Entertainment to help you stay organized and plan your event the way you want it to be. Doing so will guide you to a smooth and orderly corporate, social, or wedding party.

Regulating Alcohol Consumption

There’s always those few people at the party that end up having too much to drink, and just from that your event may have the potential to go downhill. To ensure the safety and order of your event, regulate the time alcohol is served and limit the number of drinks per person. You could do this by utilizing a ticket or voucher system. If you can, try to avoid serving alcohol before the lunch or dinner.

If you have a bartender at your event, make sure he or she is a professional. Let the bartender know not to serve alcohol to someone who is visibly intoxicated, and notify someone in charge if this happens.

Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/

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