Your responsibilities as a host do not just start at the ceremony and reception. If you are having a destination wedding, it is common that most of your guests will be arriving early or staying after, and for your guests, that may add some stress. They will be going through a long journey and must cover travel costs. It is important you express your gratitude for all they are doing to share your moment with you. Here are a few ways you can show your guests how much their attendance means to you.
Meet and Greet
Your guests are flying in to see you on your special day. Make sure they know how much you appreciate it by greeting them when they arrive. If they are coming in around the same time you can be waiting in the lobby for them. This is when you can also go over the itinerary for the next few days with them to make sure everyone knows what is going on and you don’t have to worry about it for the rest of the trip.
Whether it is a party planner or a friend, make sure you have help. With all the work you have to do to get yourself ready, you can’t always be accessible to your guests. Your helper will be there for any questions your guests may have on timing, dress code, or other details that you don’t have time to answer.
Many of your guests will be coming to your wedding only knowing you. If they are far away from home, that can make their trip lonely. Encourage mingling with a happy hour of your own with snacks and drinks to give people a chance to get to know each other before the wedding. Keep it casual so there is a more relaxed atmosphere.
Make Them Feel Special
They went the extra mile for you, so you should do the same for them. Show your appreciation with a goody bag when they check in to the hotel or in their rooms filled with snacks, drinks like coffee or water bottles, or a note. Some hotels charge to deliver the bags, so make sure to ask ahead of time.
If it is going to be hot during your ceremony, have fans to pass out. If you know there will be a lot of downtimes, have cards or board games at the hotel for your guests to play with. Packing for trips is hard and you should expect that some of your guests may have forgotten a thing or two. Have extra toothbrushes or toothpaste and other toiletries handy at the hotel and a first aid kit in case anything happens.
Your guests will most likely be new to the area. They may not know where to find restaurants or have transportation to get there. Provide snacks, refreshments and to-go meals that your guests can grab throughout the day and during preparations. When creating to-go meals keep it simple so you can make sure most of your guests will be able to enjoy it.
Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/