Planning an entire event can be a stressful experience. There are multiple factors to consider, including choosing whom you intend to hire for entertainment.
The best option many planners decide on is to go through an entertainment agency. Most of the details are taken care of, and the agent will provide the contracts. If the desire is to have more freedom with your hiring process, then you may consider looking for entertainers yourself.
The benefit in this is that having the upper hand can help easily negotiate all the expectations given to the performer. When creating a contract, even after the initial conversation, it’s important that all details are gone over thoroughly. Be sure to touch on these topics and areas of agreement before hiring a performer outright.
Date and Location
It may seem like a straightforward answer, but you’d be amazed at how easy miscommunication can be. A contract should always have the date and location of the event, what time the performer is expected to come, and how long they will performer. They need to know the proper end time so they can set up their act for the allotted time frame.
What the Event Venue Will Provide
A performer usually has their own set up to accommodate a venue that might not have the right equipment. Things like lighting, sound system, wires, and cables, are all items for standard performances. It should be outlined early on what the event hire and entertainer will supply for the event. Not having a proper set up cannot only waste time getting ready but delivers unnecessary stress to both parties.
Fees
Travel expenses and accommodation fees can often be added to an entertainer’s bill, depending on if extensive travel is involved. Be sure that the price quoted includes any extra charges that you may have been unaware of, to avoid problems with payment down the line.
The final payment should always be negotiated before a contract is signed. If a performer’s rates are too high, try and level with them, otherwise don’t initially hire them and then choose to back out due to expenses. Not only does it look bad on you and the company, but also the performer gets unfairly strung along.
Make Entertainer Aware of Special Requests
If there are certain songs you want to be performed, or intend to have the performer actively engage with the audience, tell them upfront. In some cases, entertainers will have packages that give special offers. The extra cost could add a more engaging element to the event.
The entertainers deserve just as much respect and appreciation as the planners of an event do. They contribute a large part of the overall experience. Going over exactly what is expected in a confirmed written agreement ensures all parties are receiving the best service possible.
Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/