Now that the hard part is over, and you’ve finally found a guest speaker to perform at your event. The next step is to talk about the event with them. There’s nothing worse than the guest speaker being absolutely perfect on paper, but then when it comes down to it, they do a poor job.
With that said, don’t wait until the day of your event to meet with your speaker. Set up a consultation ahead of time to get to know whom you are hiring and to establish any requirements. Here are some useful talking points to discuss with one another.
Clearly Communicate Times
Some good talking points to discuss with the speaker includes how long you expect them to talk. It is important that you clearly communicate with the speaker the schedule of the event, and how long you need their presentation to be. You wouldn’t want them to be up there for too long or not long enough.
Also, talk with them about time frames and being flexible. Sometimes, things don’t go as planned and that you expect the them to be understanding of that. So clearly express that they must be flexible and okay with change.
Leave Time For Transitions
And if necessary, clarify with your guest speaker that you will leave time for the speaker to set up on stage, as well as, move to a different room for questions and feedback after the show. This all about giving enough time for everyone and making sure the event runs smoothly.
Be Aware Of The Time
Also, clarify with the guest speaker to be aware of the time. Even if it means making a clock visible for them to tell time, you want them to know the time when they’re up there. But if they aren’t comfortable with that, then discuss with them their method of keeping time. Ask about what techniques they plan to use, like if they have a watch or an alarm.
It also wouldn’t hurt to give the speaker a timekeeping device if they don’t have one. For example, a watch or stopwatch.
Look For Signals
Lastly, talk to the guest speaker about possible signals that you will use if the speech or performance goes over time. Especially, special eye contact that will be used. Because even the most experienced of speakers can run over or forget the time. A great universal sign is taping on your wrist to tell them they’re almost out of time.
Another type of signal you could talk about giving them would be one for wrapping up the speech or performance. For instance, putting up all your five fingers. This signal can mean they have five minutes left to wrap up their ideas.
So, however you choose to talk with your guest speaker, just don’t forget to have a conversation with them. Because it’s important to follow the rules of the game.
Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/