The venue is one of the most important aspects of any event, as it sets the tone and comfort levels for your guests. Booking event entertainment can come later. Before you select a space, make sure you know exactly what you’re looking for in order to host a successful event. Here is a guide to help you remember the important things to consider when selecting the venue.
Cost
You probably have a budget, so it’s important to be aware of the payment options and costs. Remember, there are other things that can be included in the cost like cancellation and overtime fees. Don’t hesitate to negotiate prices with the venue managers because sometimes they can offer discounted rates, especially if you plan to bring many guests and events. Once you are satisfied, have a written agreement.
Dates
It’s important to know that there are certain times and seasons of the year that are busier than others. At these times, the venue might be more expensive since they are usually more desirable. Make sure you contact the venue six months in advance at least in order to increase the chances of things working out in your favor.
Layout and Capacity
This is important to take note of for your guests, and any entertainment you might want like a live band or wedding DJ. It’s important to make sure your guests, performers, and staff workers are not too cramped or spaced out. There should be plenty of space for people to relax and be seated comfortably.
Equipment and Storage
Make sure there is plenty of space and no restrictions for equipment and storage. You might want to bring in a stage, tables, chairs, and a dance floor, which might need a loading dock or freight elevator in order to be brought into the venue.
Wi-Fi Availability and Charging Stations
Wi-Fi might be needed for guests to view presentations or use event apps. It’s important to know how strong the venue’s Wi-Fi is in advance to avoid any internet access issues. You never know when this might be necessary. Consider having charging stations for your guests to keep them from leaving and looking for a place to charge their devices. This is also a very convenient addition to have that all attendees are going to appreciate.
Food Options
Depending on the venue, some allow only their own catering and others enable you to choose from a list of different caterers. Always make sure to have a menu that is as varied as possible. Include gluten-free, vegetarian and vegan options so no guest is left out.
Liability Insurance
Accidents happen at events, and one of the most common is a guest getting injured. It’s important to inquire about liability insurance because not every venue provides this for renters and guests. If they don’t, the person organizing the event might be responsible for coverage.
Planning an event is not an easy task, so be sure to contact the leading Tampa entertainment agency, Breezin’ Entertainment.
Breezin’ Entertainment & Productions offers premier service that is sure to both relieve the stress of the event planning process and guarantee that the entertainment that is provided exceeds all expectations. To book your next event contact a Breezin’ representative at 813-463-2272 today or visit https://breezin.com/
[Source]